The annual AES International
Evaluation Conference

An AES Cultural Safety Framework (the Framework) was commissioned by the AES Board in 2020, at the initiation of the Indigenous Culture and Diversity Committee (ICDC). Sharon Gollan and Kathleen Stacey were appointed to develop the Framework, working with a Reference Group consisting of members from the ICDC and representatives from the three other Board Strategic Advisory Committee. The Framework was formally launched on 15 September 2021 at FestEVAL21.

The Foundation Workshop on learning to apply the Framework has been developed by Sharon Gollan and Kathleen Stacey. Workshop 2 on applying the Framework in practice has been developed by Sharon Gollan and Kathleen Stacey, together with Doyen Radcliffe and Ginibi Robinson. They will be delivered as half-day virtual sessions during 2022.


Foundation workshop:
Learning to apply the AES First Nations Cultural Safety Framework

The purpose of this workshop is to provide participants with guidance and support in beginning to apply the AES First Nations Cultural Safety Framework to their evaluation context. Participants are highly encouraged to have a specific evaluation project in mind, in which First Nations people were or are strongly involved, that they are willing to reflect on during workshop activities, while noting they must consider any confidentiality requirements.

By the end of the workshop, participants will:

  1. Strengthen their understanding of how principles for culturally safe evaluation can be applied in evaluation contexts.
  2. Develop skills in critical self-reflection in working towards culturally safe evaluation.
  3. Strengthen their understanding of what it means to be an ally for culturally safe evaluation.

The AES Framework Cultural Safety Framework articulates principles for culturally safe evaluation, and describes how critical self-reflection in relation to evaluators, evaluation roles and responsibilities, and evaluation practices can contribute to culturally safe evaluation. Participants will have the opportunity to reflect on and discuss how they consider and apply the principles within their evaluation work. They will consider what cultural accountability means in evaluation, and identify how they can take up opportunities and gain practice at being an ally.

Who should attend?: People involved with evaluation in a variety of roles, including commissioners, evaluators, evaluation educators, and managers/staff whose policy, program or project is being evaluated.

Please note, this session is not a cultural safety workshop; it supports participants to develop understandings and skills that can lead to evaluation being a culturally safe experience for First Nations colleagues and evaluation participants. Cultural safety training, usually a two-day workshop, is an extremely valuable personal and professional development experience to undertake either before or after this workshop, as it can help participants understand and learn how to strive towards creating cultural safety in any area of their work or personal life.

Registrations now open for workshops in 2022: 29 November

Details and registration links are on the AES online events calendar.


Workshop 2:
Applying the AES First Nations Cultural Safety Framework in practice

The purpose of this workshop is to build on the foundational workshop by providing participants with an opportunity to learn from and discuss examples of applying the concepts and approach described in the AES First Nations Cultural Safety Framework from two different evaluation teams.

Pre-requisite: Attendance at the foundational ‘Learning to apply the AES First Nations Cultural Safety Framework’ workshop.

By the end of the workshop, participants will have reflected on and discussed actual examples of culturally safe evaluation that will:

  1. Enhance their understanding of how the principles of culturally safe evaluation can be applied in evaluation contexts.
  2. Strengthen their skills in applying critical self-reflection to their own evaluation contexts.
  3. Enhance their understanding of what it means to be an ally for culturally safe evaluation.

This workshop will be run as a panel session, where two different evaluation teams will share an evaluation example that strove to be consistent with the Framework and facilitate a discussion with participants to explore the application of the Framework. Participants will get the opportunity to walk some of the journey of each evaluation, addressing scenarios or challenges that emerged along the way, and practice applying the concepts and approach in the Framework to identify how they would respond if faced with a similar scenario or challenge in a future evaluation.

Please note, this session is not a cultural safety workshop; it supports participants to enhance understandings and skills that can lead to evaluation being a culturally safe experience for First Nations colleagues and evaluation participants. Cultural safety training, usually a two-day workshop, is an extremely valuable personal and professional development experience to undertake either before or after this workshop, as it can help participants understand and learn how to strive towards creating cultural safety in any area of their work or personal life


Registrations now open for workshops in 2022: 29 November

Details and registration links are on the AES online events calendar.

 

Notice is hereby given, under section 62 of the Constitution, that the Annual General Meeting (AGM), for the year ended 30 June 2021, of the Australian Evaluation Society Limited (AES) will be held as follows:

Wednesday 15 September 2021

Commencing 5:00pm Australian Eastern Standard Time via Zoom virtual meeting technology

Instructions detailing the method of joining and conduct of the meeting will be sent to all members (or their proxy) not less than one week prior.

To consider the following business.


BUSINESS

  1. To adopt the Minutes of the Annual General Meeting held on Monday 16th September 2019, at the Pyrmont Theatre, Level 2 Convention, ICC Sydney, 14 Darling Drive, Sydney, NSW, Australia, and the Minutes of the virtual Annual General Meeting held on Wednesday 23rd September 2020, via Zoom.
  2. To receive and consider the Annual Report of the Society’s Board, including the Financial Statements and the Auditor’s report in respect of the 12-month period ended 30 June 2021. 


The Society’s 2021 Annual Report and Minutes of the 2019 and 2020 AGMs will be sent to all members prior to the meeting. 


  1. To elect auditors, BPR Audit Pty Ltd, Authorised Audit Company, who offer themselves for election.
  2. To announce Office Bearers and Ordinary Board Members elected during this year’s ballot under section 26 of the Constitution.


Followed by the announcement of new Fellows of the AES.

RSVP no later than COB Monday 13 September 2021 using the online form at the bottom of this page.


Appointment of 2021 Proxy

If you are unable to attend the AGM via Zoom, we can exercise your right to nominate a proxy so that you can have a say in the governance of the Society.

Sections 75 to 83 of the Constitution provide for the appointment of a proxy who may vote on your behalf at the AGM under the following conditions:

  1. An appointment of a proxy is valid if it is signed (electronically signatures are acceptable) by the member making the appointment;
  2. The proxy need not be a member of the Australian Evaluation Society Limited;
  3. Notices of appointment of a proxy must be received by the company no later than 24 hours before the start of the AGM;
  4. The notice appointing the proxy must be on the form attached to this notice of the meeting; and
  5. A copy of the Constitution is available at: https://www.aes.asn.au/resources-landing

Download proxy form

Please note that only financial members of the Society, or their proxies, may participate in the Society’s business. Membership status will be checked. If you are unsure of your status, please log-in to the website, or contact .

John Stoney
AES President

William Wallace
Company Secretary

Board nominations 2021

When we opened Board nominations this time last year we noted that it was both a challenging time to be on the AES Board and a time of opportunities. One year on, we are still grappling with the fallout from the COVID-19 pandemic. The new Board will have the responsibility of safely navigating the organisation through the risks and opportunities presented by the pandemic. Its task will be to not only continue to meet the goals set out in our current Strategic Plan 2019–2022 – but, together with our members, develop a new set of strategic goals. 

With this in mind, the Australian Evaluation Society is looking for members with the skills and vision, and time, to join the leadership team to help us achieve our vision, aims and strategic goals.

Notice to Australian Evaluation Society Members

The AES is seeking nominations from eligible voting members of the Society to fill the following vacant Board positions with the term commencing at the end of the AGM on Wednesday 15 September 2021:

– Two (2) ordinary board members, for a two (2) year term
– President, for a three (3) year term
– Vice-President, for a three (3) year term

Nominations close 4:00 pm (AEST) Monday 23 August 2021.

The Board of Directors role is to oversee and provide leadership and strategic direction for the organisation. To nominate for the vacant positions, please download and complete the nomination form, and return, along with your nominee statement (as per the instructions on the form) by 4:00 pm Monday 23 August 2021.

Following a ballot of eligible voting members, the new Board will be announced at this year's Annual General Meeting to be held on 15 September via online technology.

A list of current board members can be found here.

Board of Directors responsibilities

To represent the best interests of the members of the AES at all times
To discharge their duties and responsibilities as a Board member, as required by the Australian Charities and Not-for-profits commission (ACNC)*, namely:
1. To act with reasonable care and diligence
2. To act in the best interest of the AES and for a proper purpose
3. Not to improperly use information or your position
4. To manage financial affairs responsibly
5. To disclose and manage conflicts of interest
6. Not to allow the AES to operate while insolvent
AES leadership and advisement
Representing and making decisions in the best interests of the membership of the AES as outlined by the society’s object, mission and values
Leadership and support of AES committee work, as appropriate
Contribution to formulation and oversight of policies and procedures
Financial management, including adoption and oversight of the annual budget
Oversight of business plan development, implementation and evaluation
Review of organisational and programmatic reports
Stakeholder engagement

*All members of the Board, including Officer Bearers and Ordinary Members, share these responsibilities, while acting in the interest of the AES. Each member is expected to make recommendations based on his or her experience and vantage point in the community.

Please see the position descriptions for meetings and time commitment for Board members.

If you wish to speak with a current Board member about the requirements of AES Board positions, please email to request an appointment.

Note: The AES is an Australian Public Company Limited by Guarantee and holds business, directors and officers liability, and professional indemnity insurance. (ABN 13 886 280 969, ACN: 606 044 624)

 

Notice is hereby given to members of the Australian Evaluation Society Limited, under section 62 of the Constitution, that the Annual General Meeting (AGM), for the year ended 30 June 2022, of the Australian Evaluation Society Limited (AES) will be held as follows:

Tuesday 30 August 2022

Commencing 5:30pm Australian Central Standard Time (ACST)
in Hall D, Adelaide Convention Centre, North Terrace, Adelaide, South Australia

To consider the following business:


BUSINESS

  1. To adopt the Minutes of the virtual Annual General Meeting held on Wednesday 15 September 2021, via Zoom video technology. >>> Download the minutes
  2. To receive and consider the Annual Report of the Society’s Board, including the Financial Statements and the Auditor’s report in respect of the 12-month period ended 30 June 2022. 
The Society’s 2022 Annual Report and Minutes of the 2021 AGM will be sent to all members prior to the meeting. 

  3. To elect auditors, BPR Audit Pty Ltd, Authorised Audit Company, who offer themselves for election.
  4. To announce Office Bearers and Ordinary Board Members elected during this year’s ballot under section 26 of the Constitution.

>>> Download the Agenda

Followed by the aes22 Conference Welcome Cocktail Reception.


Appointment of 2022 Proxy

If you are unable to attend the AGM in Adelaide, you can exercise your right to nominate a proxy so that you can have a say in the governance of the Society.

Sections 75 to 83 of the Constitution provide for the appointment of a proxy who may vote on your behalf at the AGM under the following conditions:

  1. An appointment of a proxy is valid if it is signed (electronically signatures are acceptable) by the member making the appointment;
  2. The proxy need not be a member of the Australian Evaluation Society Limited;
  3. Notices of appointment of a proxy must be received by the company no later than 24 hours before the start of the AGM;
  4. The notice appointing the proxy must be on the form attached to this notice of the meeting; and
  5. A copy of the Constitution is available at: https://www.aes.asn.au/resources-landing

Download proxy form

Please note that only financial members of the Society, or their proxies, may participate in the Society’s business. Membership status will be checked. If you are unsure of your status, please log-in to the website, or contact .

Kiri Parata
AES President

William Wallace
Company Secretary

EJA open call for papers – COVID-19

 

Download this information as a PDF file

 

The Evaluation Journal of Australasia (EJA) is calling for papers on evaluation and COVID-19, to better understand responses to the pandemic – locally, nationally or globally – and to illuminate the unique insights that evaluation brings. The swift and global spread of the COVID-19 virus since December 2019 has seen a range of health, economic, ethical and social challenges arising from the pandemic. As governments and other organisations begin implementing dual COVID-19 response and recovery efforts, there is opportunity to consider the impacts of political, economic, and social decisions through an evaluator’s lens.

Papers may examine pandemic responses by government, private organisations, the not for profit sector, or the community, or consider conflicting views as well as the ethical challenges that underpin these conflicts. In addition to the devastating impacts on health and human life, the impacts of COVID-19 have also been felt by evaluation businesses, as governments and other commissioners of evaluation divert resources to help manage urgent need and other aspects of the crisis. Papers may also consider how the pandemic has influenced evaluative work and the evaluation sector, both in practical or immediate terms, and more broadly, by way of the authorising environments for evaluation.

The scope and topics to be addressed by submissions

Submissions may consider evaluation across a range of COVID-19 contexts – sharing significant evaluation insights or findings, implications for evaluation theory or practice, or showcasing innovation in evaluation methods. Topics may include evaluation insights from:

  • health, disability, aged care and other social care sectors
  • education, tertiary and skills sectors
  • impacts on international development monitoring and evaluation
  • evaluation of emergency management, government or community organisational responses to the pandemic, and pandemic recovery
  • ethical and equity issues
  • economic and funding responses, including socio-economic impacts
  • digital technologies, disruption and innovation in evaluation practice
  • methodological or theoretical impacts
  • impacts of COVID-19 on the evaluation sector, including future impacts and implications for practice.

Submission guidelines

Papers should be between 3000–5000 words. EJA has three key article types:

  • academic (theory) papers
  • practice papers and
  • post-graduate papers.

We will also consider special features such as case studies – please contact us to discuss.

Articles must be underpinned by evidence, make a contribution to the field of evaluation, and meet the submission guidelines for the EJA.  

Enquiries

If you would like to discuss a possible submission, please email your query to

Open call for papers

The journal is published quarterly. Papers will be considered for publication on an ongoing basis for publication in 2021–22.

 

Make a submission

Conference news

Conference support grants for emerging Indigenous evaluators
Conference support grants for emerging Indigenous evaluators

Each year AES is pleased to invite applications from emerging Indigenous evaluators from across the Australasian and Pacific region for support to participate in the AES Annual International Conference.

Supporting local Indigenous designers
Supporting local Indigenous designers

The aes21 conference logo has been designed by Brisbane based Indigenous designer Keisha Thomason.

NEW! Evaluation literature informing the AES First Nations Cultural Safety Framework
NEW! Evaluation literature informing the AES First Nations Cultural Safety Framework

During the Design stage of the Framework, a background paper was written as a foundation for the co-design work between the authors and the Project Reference Group. This companion document describes the outcomes from the review of the evaluation literature, which represents the literature available as of October 2020.

> Download