Notice is hereby given, under section 62 of the Constitution, that the Annual General Meeting (AGM), for the year ended 30 June 2021, of the Australian Evaluation Society Limited (AES) will be held as follows:
Wednesday 15 September 2021
Commencing 5:00pm Australian Eastern Standard Time via Zoom virtual meeting technology
Instructions detailing the method of joining and conduct of the meeting will be sent to all members (or their proxy) not less than one week prior.
To consider the following business.
- To adopt the Minutes of the Annual General Meeting held on Monday 16th September 2019, at the Pyrmont Theatre, Level 2 Convention, ICC Sydney, 14 Darling Drive, Sydney, NSW, Australia, and the Minutes of the virtual Annual General Meeting held on Wednesday 23rd September 2020, via Zoom.
- To receive and consider the Annual Report of the Society’s Board, including the Financial Statements and the Auditor’s report in respect of the 12-month period ended 30 June 2021.
The Society’s 2021 Annual Report and Minutes of the 2019 and 2020 AGMs will be sent to all members prior to the meeting.
- To elect auditors, BPR Audit Pty Ltd, Authorised Audit Company, who offer themselves for election.
- To announce Office Bearers and Ordinary Board Members elected during this year’s ballot under section 26 of the Constitution.
Followed by the announcement of new Fellows of the AES.
RSVP no later than COB Monday 13 September 2021 using the online form at the bottom of this page.
Appointment of 2021 Proxy
If you are unable to attend the AGM via Zoom, we can exercise your right to nominate a proxy so that you can have a say in the governance of the Society.
Sections 75 to 83 of the Constitution provide for the appointment of a proxy who may vote on your behalf at the AGM under the following conditions:
- An appointment of a proxy is valid if it is signed (electronically signatures are acceptable) by the member making the appointment;
- The proxy need not be a member of the Australian Evaluation Society Limited;
- Notices of appointment of a proxy must be received by the company no later than 24 hours before the start of the AGM;
- The notice appointing the proxy must be on the form attached to this notice of the meeting; and
- A copy of the Constitution is available at: https://www.aes.asn.au/resources-landing
Please note that only financial members of the Society, or their proxies, may participate in the Society’s business. Membership status will be checked. If you are unsure of your status, please log-in to the website, or contact .
Board nominations 2021
When we opened Board nominations this time last year we noted that it was both a challenging time to be on the AES Board and a time of opportunities. One year on, we are still grappling with the fallout from the COVID-19 pandemic. The new Board will have the responsibility of safely navigating the organisation through the risks and opportunities presented by the pandemic. Its task will be to not only continue to meet the goals set out in our current Strategic Plan 2019–2022
– but, together with our members, develop a new set of strategic goals.
With this in mind, the Australian Evaluation Society is looking for members with the skills and vision, and time, to join the leadership team to help us achieve our vision, aims and strategic goals.
Notice to Australian Evaluation Society Members
The AES is seeking nominations from eligible voting members of the Society to fill the following vacant Board positions with the term commencing at the end of the AGM on Wednesday 15 September 2021:
– Two (2) ordinary board members, for a two (2) year term
– President, for a three (3) year term
– Vice-President, for a three (3) year term
Nominations close 4:00 pm (AEST) Monday 23 August 2021.
The Board of Directors role is to oversee and provide leadership and strategic direction for the organisation. To nominate for the vacant positions, please download and complete the nomination form, and return, along with your nominee statement (as per the instructions on the form) by 4:00 pm Monday 23 August 2021.
Following a ballot of eligible voting members, the new Board will be announced at this year's Annual General Meeting to be held on 15 September via online technology.
A list of current board members can be found here.
Board of Directors responsibilities
|To represent the best interests of the members of the AES at all times|
|To discharge their duties and responsibilities as a Board member, as required by the Australian Charities and Not-for-profits commission (ACNC)*, namely:|
1. To act with reasonable care and diligence
2. To act in the best interest of the AES and for a proper purpose
3. Not to improperly use information or your position
4. To manage financial affairs responsibly
5. To disclose and manage conflicts of interest
6. Not to allow the AES to operate while insolvent
|AES leadership and advisement|
|Representing and making decisions in the best interests of the membership of the AES as outlined by the society’s object, mission and values|
|Leadership and support of AES committee work, as appropriate|
|Contribution to formulation and oversight of policies and procedures|
|Financial management, including adoption and oversight of the annual budget|
|Oversight of business plan development, implementation and evaluation|
|Review of organisational and programmatic reports|
*All members of the Board, including Officer Bearers and Ordinary Members, share these responsibilities, while acting in the interest of the AES. Each member is expected to make recommendations based on his or her experience and vantage point in the community.
Please see the position descriptions for meetings and time commitment for Board members.
If you wish to speak with a current Board member about the requirements of AES Board positions, please email to request an appointment.
Note: The AES is an Australian Public Company Limited by Guarantee and holds business, directors and officers liability, and professional indemnity insurance. (ABN 13 886 280 969, ACN: 606 044 624)
Please take the time to explore the new site: browse the evaluation resources and learning sections, and check in on AES member activities in evaluation community. As an AES member you have access to all areas – make sure you are logged in. Tip: Tick the 'remember me' option so that you are automatically logged in each visit.
EJA open call for papers – COVID-19
The Evaluation Journal of Australasia (EJA) is calling for papers on evaluation and COVID-19, to better understand responses to the pandemic – locally, nationally or globally – and to illuminate the unique insights that evaluation brings. The swift and global spread of the COVID-19 virus since December 2019 has seen a range of health, economic, ethical and social challenges arising from the pandemic. As governments and other organisations begin implementing dual COVID-19 response and recovery efforts, there is opportunity to consider the impacts of political, economic, and social decisions through an evaluator’s lens.
Papers may examine pandemic responses by government, private organisations, the not for profit sector, or the community, or consider conflicting views as well as the ethical challenges that underpin these conflicts. In addition to the devastating impacts on health and human life, the impacts of COVID-19 have also been felt by evaluation businesses, as governments and other commissioners of evaluation divert resources to help manage urgent need and other aspects of the crisis. Papers may also consider how the pandemic has influenced evaluative work and the evaluation sector, both in practical or immediate terms, and more broadly, by way of the authorising environments for evaluation.
The scope and topics to be addressed by submissions
Submissions may consider evaluation across a range of COVID-19 contexts – sharing significant evaluation insights or findings, implications for evaluation theory or practice, or showcasing innovation in evaluation methods. Topics may include evaluation insights from:
- health, disability, aged care and other social care sectors
- education, tertiary and skills sectors
- impacts on international development monitoring and evaluation
- evaluation of emergency management, government or community organisational responses to the pandemic, and pandemic recovery
- ethical and equity issues
- economic and funding responses, including socio-economic impacts
- digital technologies, disruption and innovation in evaluation practice
- methodological or theoretical impacts
- impacts of COVID-19 on the evaluation sector, including future impacts and implications for practice.
Papers should be between 3000–5000 words. EJA has three key article types:
- academic (theory) papers
- practice papers and
- post-graduate papers.
We will also consider special features such as case studies – please contact us to discuss.
Articles must be underpinned by evidence, make a contribution to the field of evaluation, and meet the submission guidelines for the EJA.
Open call for papers
The journal is published quarterly. Papers will be considered for publication on an ongoing basis for publication in 2021–22.